In coordination with Buckeye Career Center, the ECOESC is seeking an organized and team-oriented CDL Scheduling Assistant.  This position will be responsible for  overseeing the scheduling of all aspects of CDL course offerings and testing following Ohio Traffic Safety & FMCSA guidelines.

Minimum Qualifications:

• Meets all mandated state health requirements when applicable
• Knowledge of FMCSA and state CDL, DOT regulations and training/testing requirements
• Previous administrative assistance experience, preferably in transportation, logistics, or a related industry
• A record free of criminal violations that would prohibit public employment
• High School diploma or GED required
• Ability to pass BCI/FBI background check and drug screening
• Ability to work flexible hours, including evenings and weekends as needed

Responsibilities:

• Upholds board policies and follows administrative procedures
• Maintains schedule of courses for all aspects of CDL and CDL Examination within the FMCSA and Ohio Traffic Safety Office regulations
• Schedules students with appropriate credentials in CDL courses.  Administers and evaluates written and practical skills assessments
• Works with Training Manager to assign instructors the dates and subjects to be taught in all courses offered
• Works with CDL Examiner to assign examiners the dates and exams for all CDL tests offered
• Examines and verifies paperwork and electronic information to ensure CDL students and CDL testers meet requirements according to current regulations
• Performs secretarial and administrative support duties.  Takes the initiative to perform routine tasks independently.  Organizes and maintains computer and hard copy filing systems of office records to ensure compliance
• Assists with processing and filing CDL applications, renewals, and endorsements.  Maintains up-to-date driver records, including licenses, certifications and medical cards.  Prepares and organizes reports, forms and other compliance documents.  Handles incoming calls and emails related to CDL scheduling and inquiries
• Ensures all CDL records and schedules comply with DOT (Department of Transportation) and FMCSA (Federal Motor Carrier Safety Administration) regulations
• Monitors expirations dates for licenses, physical exams, and training certifications
• Assists in audits and inspections by providing necessary documentation
• Serves as a liaison between drivers, trainers, examiners and company management
• Provides drivers with scheduling updates and necessary documents.  Addresses scheduling conflicts, cancellations and rescheduling requests effectively
• Provides information to students on enrollment and licensure in a professional manner
• Ensures compliance with all state and federal regulations related to CDL training
• Maintains accurate training records and student progress reports
• Fosters a positive and professional environment for students of varying experience levels
• Maintains visibility.  Promotes a professional image of the Career Center.  Builds community partnerships that enhance district programs and services
• Serves as a career information resource for parents, students and partner schools
• Helps staff resolve problems that impeded student learning and/or participation in career education activities
• Maintains high standards
• Maintains timely submission of reports, records and inventories.  Maintains district records for the maximum period mandated by law and/or board policy
• Collection, entry and verification of program data as directed
• Respects personal privacy
• Maintains the confidentiality of privileged information
• Upholds computer technology acceptable use policies
• Participates in activities that advance district goals and promotes professional growth
• Accepts personal responsibility for decisions and conflict
• Strives to develop rapport and serve as a positive role model for others
• Performs other specific job-related duties as directed

Abilities Required:

• Demonstrates professionalism, promotes a positive work environment and engenders staff enthusiasm
• Skillfully manages individual, group and organizational interactions
• Averts problem situations and intervenes to resolve conflicts
• Interprets information accurately and initiates effective responses
• Effectively uses listening, observation, reading, verbal, nonverbal and writing skills
• Organizes tasks and manages time effectively
• Completes paperwork accurately.  Verifies and correctly enters data
• Must be proficient in word processing, spreadsheet and database management
• Maintains an acceptable attendance record and is punctual

Supervisory Responsibility:

Under the direction of the assigned supervisor:  plans work assignments, provides instructions, and monitors assigned staff.  Promotes teamwork and helps staff as needed to successfully accomplish delegated duties.

Working Conditions:

Exposure to the following situations may range from remote to frequent based on circumstances and factors that may not be predictable:

• Operating and/or riding in a vehicle
• Traveling to meetings and work assignments
• Prolonged used of a computer keyboard and monitor
• Lifting, carrying and moving work-related supplies/equipment
• Working extended hours
• Working under time constraints to meet deadlines
• Exposure to adverse weather conditions and seasonal temperature extremes
• Potential exposure to blood borne pathogens and communicable diseases
• Potential interaction with aggressive, disruptive and/or unruly individuals

Additional Information:

• Tentative start date June 2025
• 260 Day Contract ( 8 hours/day)
• Eligibility for benefits including medical/dental/vision insurance, retirement, vacation, and sick time
• Interested candidates should submit a resume and letter of interest to Nanette McFadden, Executive Director of Human Resources via email – nanette.mcfadden@ecoesc.org

The Buckeye Career Center Board of Education is an equal opportunity employer offering employment without regard to race, color, religion, gender, national origin, age or disability.